Facilities Manager

Position Description: Facilities Manager

Location: Oak Hill School, Eugene, OR

Schedule: Monday through Friday 8:00am to 5:00pm

Reports to: Director of Finance and Operations

Benefits: Oak Hill offers paid medical, dental, and vision to employees. A self-funded TIAA-Cref retirement plan is available. Paid Vacation Leave and PTO. Benefits package are subject to change on annual renewal.

Salary: Commensurate with skills and experience

Appointment Type: 1.0 FTE, non-exempt, 12-month contract evaluated for renewal annually

Major Position Responsibilities:

  • Researches and estimates costs of facilities projects including costs for labor, equipment, and materials.
  • Oversees construction and design projects to ensure compliance with applicable codes, regulations, architectural standards, and contractual requirements.
  • Responsible for ensuring compliance surrounding facilities management, OHSA regulations, water testing, soils, paint, air quality, hazardous waste reduction, waste disposal, radon and other health related issues.
  • Performs or facilitates inspections of all parts of the organization’s grounds and facilities; approves renovations, maintenance, and installations when necessary.
  • Maintains a recordkeeping system documenting facility use, maintenance schedules, and any other information required by internal policy or by local, state, and federal agencies.
  • Maintains an ongoing dialogue and working relationship with staff from other areas to ensure facilities needs and problems are quickly communicated, identified, and resolved.
  • Maintains design and construction records.
  • Maintains and issues keys or other access to various buildings and mechanical rooms.
  • Collaborates with other staff and stakeholders to review and update the organization’s physical master plan.
  • Assists with preparation of the yearly facilities management budget and special budgets for future building and remodeling projects.
  • Inspects and performs maintenance on assigned equipment and facilities.
  • Ensures assigned facilities and equipment are ready for regular business and special events.
  • Maintains files of warranties, records, licenses, inspections, service agreements, and contracts for various pieces of equipment.
  • Maintains the inventory, storage, and distribution of supplies and equipment.
  • Clean, service, maintain school vehicles and ensure they are in safe operating condition for the transportation of students, materials, merchandise, and equipment.
  • Maintains physical campus space, ensuring a safe, clean, and functional environment.
  • Receives, manages, and processes work order requests; ensures problems are resolved quickly.
  • Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
  • Ensures safety standards are followed throughout campus
  • Participates on emergency preparedness planning team.
  • Applies, or assists with application, for required environmental permits.
  • Be on-call to meet with vendors, repair specialists, or suppliers when necessary.
  • Performs other related duties as assigned.

Supervisory Responsibilities:

•Oversees and coordinates the workflow of facilities staff and ensures projects are completed in a timely and quality manner.

•Assists Director of Finance and Operations in conducting performance evaluations of facilities staff that are timely and constructive.

•May assist Director of Finance and Operations with employment matters including discipline and termination of employees as needed and in accordance with school policy.

Education and Experience Required.

  • Experience And Training: Bachelor’s degree or equivalency and 2-3 years of related experience in facilities management; or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and ability to perform the above-described duties.
  • Personal Protective Equipment: Ability to use protective equipment required to perform job tasks as needed and as required by health and safety guidelines.
  • This job is considered safety sensitive, a drug screen test, and ability to pass a criminal background check may be required prior to employment.
  • Employees at Oak Hill School must be fully vaccinated for COVID-19 as defined by the Oregon Health Authority per Oregon Department of Education guidelines and Oregon State Law.

Professional Competencies

  • Thorough understanding of facilities planning principles, best practices, and procedures.
  • Thorough understanding of local, state, and federal building codes, ordinances, and regulations.
  • Basic understanding of building design, construction, and maintenance as needed to maintain or ensure maintenance of equipment, buildings, and other parts of the organization’s facilities.
  • Strong communication skills.
  • Basic understanding of budget creation and execution.
  • Ability to prioritize and delegate multiple tasks and projects to ensure each is completed correctly and in a timely manner.

Working Environment:

  • This position may be required to lift up to 25lbs.
  • Prolonged periods standing and walking throughout facilities.
  • Must be able to bend, lift, stretch, climb, and crawl to maintain equipment and buildings.
  • Must be able to perform work in a variety of weather conditions.

This position is required to work on-site; the duties of the position cannot be fully completed via remote work.

Application Process: All applicants subject to criminal background check and fingerprinting. Please send letter of interest, resume, and 3 references to Caitlin Hippler, Director of Finance and Operations. chippler@oakhillschool.net

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Oak Hill School provides equal employment opportunities to all personnel and applicants for employment without regard to race, color, religion, gender, ancestry, national origin, citizenship status, genetic information or condition, sexual orientation, gender identity or expression, age, disability, pregnancy, military status, or status as a veteran.

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